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Recruitment of academic staff
1. Applicant selection
- General information on job advertisement
Information on internal and external job advertisement can be found here. - International applicants
Information on employment of foreign nationals in English and German can be found here. - Travel expenses for interviews
Information on the reimbursement of travel expenses for job interviews can be found under 3.8 of the FAQSs.
2. Recruitment
Within the scope of human resources law, there are several matters regarding the recruitment of mid-level academic staff that must be decided by the TUM Executive Board. These matters are first reviewed by TUM Human Resources to ensure their conformity with legal requirements, then submitted to the president's advisory team for human resource matters relating to mid-level academic staff. The advisory team then formulates a recommendation for the TUM Executive Board, which makes the final decision.
An overview of human resource matters regarding the recruitment of mid-level academic staff that are to be decided by the TUM Executive Board can be found here.
For TV-L employees, please also note the Bulletin dated 10 March 2009 on changes to recruitment with regard to the determination of pay grade levels and the Flyer “Information on the remuneration system – Determination of pay grade level.”
a) Fixed-term employment
Information on the statutory provisions governing fixed-term employment can be found here.
Due to mandatory legal requirements, the submission of recruitment documents or documents for extension is currently still required in paper form including an original signature. These documents form the basis for recruitment in the government sector and its funding from public funds. Their suitability as a legal document and relevance under labor law is, therefore, of particular importance. Despite considerable legal and technical hurdles, we are continually working on the digitization of our processes and a legally compliant technical solution for replacing original signatures in a number of digitalization projects. As an example, when hiring or extending the contract of a Student Assistant, the original signature will soon be replaced by a qualified electronic signature. Here, restrictions due to the requirements of external bodies such as the State Finance Office come into play, as it still requests paper documents with an original signature.
If the job advertisement has been published externally, you must comply with the procedures described under “Job advertisement – Inclusion of disabled persons – Inquiry at the Federal Employment Agencies” (Stellenausschreibung - Fürsorge für Schwerbehinderte - Anfrage bei den Agenturen für Arbeit").
Please note that appointments to permanent positions (budget items) always require the approval of the relevant TUM School.
b) Permanent employment
The approval of the TUM Executive Board is always required for the permanent employment of a person in academic service (for further information see the “Decision of the TUM Executive Board 22 July2025”). The application (including employment documents) must be submitted via the Dean's Office using the designated form to the TUM Human Resources unit responsible for the relevant campus (TUM Human Resources – ZA 2 (Munich: Unit 21 and Unit 22, Garching: Unit 23 and Weihenstephan: Unit 24). An essential prerequisite for approval of permanent employment in mid-level academic staff is compliance with the structural plan of the relevant TUM School approved by the TUM Executive Board.
contact: kompass@zv.tum.de
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