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50%, possible combination with role for 100%
Team assistant (m/f/d) for the Munich Design Institute
16.01.2025, Nichtwissenschaftliches Personal
Our small but mighty team at the Munich Design Institute is looking for a team assistant who will find joy in supporting us in building this new organization. We are a dynamic team committed to creating an environment of belonging, working on inspiring design topics.
ABOUT US
The newly established Munich Design Institute (MDI) is an integrative research institute where pressing questions of our time are explored through design, science, and design science. We believe that the combination of rigorous scientific research and creative imagination holds the key to the toughest problems humanity is facing.
The Institute is lead by Prof. Annette Diefenthaler, who holds the Chair for Design und Transdisciplinarity and builds upon 20 years of experience practicing design and design research across many contexts in the industry.
The MDI will be a catalyst for world-class design research, bringing together some of the smartest minds from academia, industry, and the public. We will collaboratively generate outcomes that help power the evolution of design in both scholarly research and practice. The institute will foster a vibrant and inclusive culture where wildly creative ideas for a hopeful future can emerge, and will provide an inspiring learning environment to students.
The Technical University of Munich (TUM) offers an unparalleled environment for this endeavor as one of the world’s top universities. Home to over 50,000 students, TUM is committed to excellence in research and teaching, interdisciplinary education, and the active promotion of promising young scientists. TUM benefits from the healthy mix of companies and startups of all sizes headquartered in the region. The university also forges strong links with companies and scientific institutions across the world.
YOUR ROLE
The role of the team assistant is to provide organizational and administrative support to the Executive Director Prof. Diefenthaler, and the MDI team. Tasks include, among others:
- General organizational tasks, including correspondence in German and English, appointment coordination, travel expense accounting, procurement, preparation and editing of documents
- Coordination and preparation of appointments and events (conferences, workshops, project meetings)
- Support in the processing of personnel matters (recruitment formalities, business trips, job advertisements, staff support)
- Accounting and administration of budget and third-party funds in SAP R/3 (fund management, auditing and invoicing)
- Support in the administrative management of third-party funded projects and budget monitoring (documentation and proof of funds)
- Database maintenance
- Support for event management (coordination of invitations and registration, program creation, organization, creation of documents, financial management)
- Completed technical business education or comparable qualification
- Organizational skills: You implement tasks in a pragmatic and goal-oriented manner
- Detail orientation: You process tasks with care and pay good attention to detail
- Financial and accounting skills: You process bookings reliably and maintain an overview of the financial system
- Digital competency: You can confidently handle MS Office applications (SAP knowledge is a grea advantage) and are willing to work with various digital applications and platforms.
- Communication skills and language skills: You can communicate confidently in written and verbal English and German (the main language used at the MDI and Chair is English)
- A part time position (50%) at one of the most renowned universities in Europe. The position is initially for two years. It is possible, and also desired, to extend the term of the position. There likely is a possibility for a full time position (100%) by way of combining this role with a second role as team assistant of the Chair of Design and Transdisciplinarity, which is also led by Prof. Diefenthaler.
- A dynamic and inspiring working environment in a success-oriented team.
- Family-friendly conditions and the possibility of flexible hours and home office.
- The unique opportunity to contribute to shaping a new institute from the ground up, leveraging the context of an established institution
- A commitment to creating an environment of belonging for members of our team and people we work with, regardless of their race, ethnicity, gender identity, sexual orientation, age, socio-economic status, physical ability or attribute, religion, national origin, or political belief
- An extraordinarily robust professional development program and a growing community of practice to support your career development journey
- Payment will be based on the Collective Agreement for the Civil Service of the L.nder (TV-L/E6)
- • The position will be based in both Garching and the city center at TUM’s main campus; Details can be discussed.
TUM strives to raise the proportion of women in its workforce and explicitly encourages applications from qualified women.
APPLICATION
We look forward to receiving your complete documents (letter of motivation, CV, names for potential references) via e-mail in a single PDF file (max. 8 MB) no later than Feb 2, 2025 to applications.mdi@tum.de.
Please note that this is a part of multiple job postings at the institute.
Chair for Design and Transdisciplinarity
Technische Universität München
Prof. Annette Diefenthaler
Arcisstraße 21, 80333 München
applications.mdi@tum.de
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The position is suitable for disabled persons. Disabled applicants will be given preference in case of generally equivalent suitability, aptitude and professional performance.
Data Protection Information:
When you apply for a position with the Technical University of Munich (TUM), you are submitting personal information. With regard to personal information, please take note of the Datenschutzhinweise gemäß Art. 13 Datenschutz-Grundverordnung (DSGVO) zur Erhebung und Verarbeitung von personenbezogenen Daten im Rahmen Ihrer Bewerbung. (data protection information on collecting and processing personal data contained in your application in accordance with Art. 13 of the General Data Protection Regulation (GDPR)). By submitting your application, you confirm that you have acknowledged the above data protection information of TUM.
Kontakt: Prof. Annette Diefenthaler, applications.mdi@tum.de
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