Tasks of the admissions office

• Change of Address
• Anerkennung von Studienleistungen
• Certification
• Leave of Absence
• Exmatriculation
• Renewal of Matriculation
• StudentCard

Change of Address

Students are required to immediately change their data in TUMonline.

Particularly in the case of a change of name and/or address the modified data should be communicated immediately in order to ensure that the recipient receives any important academic documents.

Please go to our homepage Campus Mangement System TUMonline
You have to click the yellow key at the top right-hand side of the page and access with your "myTUM-identifiying information" (max.mustermann@mytum.de) and your associated password.

Data Modification

We require a copy of the official document in the case of a change of name and/or nationality.

The form and/or copies for changes in data should be sent to the following address:

TU München
Immatrikulationsamt
Arcisstraße 21
80333 Munich

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Transfer Credits

• Credits may possibly be recognized if you have already completed parts or an entire program of study.
• The individual examination and study regulations provide information about the various courses of study and the respective contents. These and the respective examination committees can be found here.
• Please note: No review of recognition of foreign credits can be carried out prior to enrollment.

Recognition Procedure for Credits Acquired at German Universities or Technical Colleges or Universities

• The respective faculty is responsible for the recognition of credits acquired at a German university. Please contact the examination committee and obtain information on further procedures.

Recognition Procedure for Credits Acquired Abroad

• Specific informations of the departments
• The Registrar’s Office is responsible for the recognition of credits acquired abroad. Please use the following form:

Request for Recognition of Examinations and Periods of Study at Foreign Colleges and Universities

• Include an additional listing of courses and/or certificates with your request for recognition only if you did not indicate them with your application.

• Procedure

• After examination of the formal prerequisites the request for recognition is passed on to the respective preliminary diploma examination committee of the faculty responsible for discipline. There the technical prerequisites for recognition are examined.
• You will be notified in writing by the Registrar’s Office of the Technical University of Munich on the result of the recognition procedure. If recognition is connected with upgrading of the subject-related semester(s), then new academic documents will be sent to you along with the written notification.
• Please note: A request for recognition may only be submitted within the first two semesters of study at the Technical University of Munich.

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Certificates and certified copies

Certificates

Certificates that have been obtained at TUM

• The admissions office of the TUM issues certified copies only of grade reports and certificates that have been obtained at TUM. In order to be certified, they have to be presented in the original.
• For certification a fee is charged. It amounts to 5 € per copy.
• Three certificates of the grade report are free of charge, if it has been obtainded at TUM 2007 or later.

Certificates that have been obtained outside the TUM

• Certified copies of grade reports and certificates that have been obtained outside the TUM have to have made by a public authority, embassy, notary or (in case of translation) by a sworn interpreter.
• We accept certified copies from foreign countries.
• Certificates in English and French don't have to be translated.
• The certificate has to be sealed.

Please read carefully our leaflet about authentication which you can download here.

BfA-certificate

• "BfA"-certificates for presentation at German federal pension fund are issued upon request during the entire course of studies.

• Please use the following form: form for statutory pension fund
  

• Please send the form to the following address:

Technische Universität München
Immatrikulationsamt
Arcisstraße 21
80290 München

 

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Leaves of absence

Upon request, students can be granted a leave of absence from their studies for important reasons.

1. Legal basis

Rules on leaves of absence are laid down in paragraphs 10 and 11 of “ Statutes governing Enrollment, Re-Enrollment, Leave of Absence and Exmatriculation at the Technische Universität München“ in connection with “Art. 64 Abs. 2 mit 4 Bayerisches Hochschulgesetz“.

2. Important reason

A leave of absence can only be granted for an important reason. This reason has to be sufficiently proved, an important reason being a reason impeding studies and rendering the timely termination of studies questionable. Students cannot be expected to exmatriculate and apply for enrollment again. Recognized reasons are especially:

• an illness, certified by medical certificate, if impeding normal studies in the semester concerned
• circumstances that would entitle an employee to go on maternity leave
• during the period for the care of a close relative
  
• pursuing a course of study at a university outside of Germany
• military service or alternative service
• an internship prescribed by the examination regulations and conditions of study, taking place outside the university and lasting longer than the semester break

Other reasons for individual cases can only be approved after examination. Economic reasons are not considered important reasons.

3. Duration and deadlines

• A leave of absence is normally granted for one semester and should not exceed two semesters. A leave of absence for more than two semesters can only be granted as an exception in case of special circumstances.
• Even in case of an important reason, a leave of absence for the first semester of actual studies (“Fachsemester“) is only possible, when the reasons for the leave of absence occurred after enrollment and could not be foreseen before.
• In principle, students who studied more than three semesters longer than the maximum time allowed for their course of study cannot go on leave of absence.
• The application for a leave of absence can be submitted in the time span from registration for the next semester (“Rückmeldung“) until the beginning of the university session. If the important reason occurs later and could not be foreseen, the application can be submitted up to five weeks after the start of the university session.
• It is not possible to obtain a leave of absence retroactively.

4. Procedure

• An application for leave of absence has to be submitted in writing (using the form) to the admission office or the administrative office “Weihenstephan“ of Technische Universität München.
• When submitting the application, the reasons for the leave of absence have to be stated on the application and be proven by suitable documents. If an illness is the reason for leave of absence, it has to be proven by medical certificate, and if the Technische Universität München requires it, by medical certificate of a medical examiner.

 Form for leave of absence

5. Legal consequences

• Rights and duties of the student are not affected by the leave of absence, except for the duty to properly partake in studies.
• Students on leave of absence have a right to vote in university elections.
• At Technische Universität München, it is not possible to take exams during a leave of absence. This is not valid, however, if retaking an exam. In this case, it is especially important not to pass any time limits prescribed for retaking exams because of the leave of absence.
• Semesters of leave of absence do not count as semesters of actual studies (“Fachsemester“) contrary to what may be stated in the examination regulations and conditions of study. However, in case of recognition of at least 22 Credits, the semester of leave of absence will count as semesters of actual studies (“Fachsemester“).
• You can apply for the tuition fees for the term in progress to be refunded. Here you will find the application for reimbursement

6. contact

For all locations::

Immatrikulationsamt der Technischen Universität München
Arcisstraße 21
80333 München

 

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EXMATRICULATION

There can be several reasons for exmatriculation. The most important or most common reasons are explained below:

1. Legal basis

The legal basis for exmatriculation is laid down in para. 12, 13 and 14 of “Statutes governing Enrollment, Re-Enrollment, Leave of Absence and Dematriculation“ of Technische Universität München in connection with article 65 of “Bayerisches Hochschulgesetz“.

All possible reasons for exmatriculation are listed in article 65 of “Bayerisches Hochschulgesetz“.

2. Important/ common reasons for exmatriculation

The most common reasons for exmatriculation are:

• request by the student after passing the final examinations,
• definitely failing an examination that is required for the pre-degree, intermediate or the final examination according to examination regulations or if the student definitely cannot procure the prerequisites needed for one of those examinations for reasons the student is responsible for,
• if the student failed to register in due time for continuation of studies in the next semester.

2.1 Exmatriculation upon request

• If the student submits a request for exmatriculation, this request is to be complied with.
• If requesting exmatriculation within five weeks after the beginning of the university session, exmatriculation is in effect on the day the request was submitted.
• If the request is filed later, exmatriculation is only possible at the end of the current semester.
• Only in exceptional cases, e.g. if being admitted to another course of study with restricted admissions after moving up in the waiting list, the exmatriculation can be effected for the day the request was filed, even after expiration of the five weeks after beginning of the university session.

    form: request for exmatriculation

2.2 Exmatriculation because of passing final examinations

• A student is exmatriculated at the end of the semester in which she/ he passed all final examinations.
• The exmatriculation is in effect by virtue of the law, i.e.the student is “automatically“ exmatriculated when passing final examinations.
• The decisive point in time is the day on which all academic achievements have been rendered, i.e. the day the last exam has been successfully taken.
• If the student‘s last academic achievement consisted in a thesis, the student is exmatriculated at the end of the semester the thesis was handed in. This is independent from the point in time when the thesis will be evaluated, when the last examination session took place or when the diploma will be handed to the student.
• Please note that in indivudual cases exmatriculation then can be in effect retroactively.

2.3 Exmatriculation because of definitely not passing

• A student has to be exmatriculated “ex officio“ if definitely failing an examination that is required for the pre-degree, intermediate or the final examination according to examination regulations or if the student definitely cannot procure the prerequisites needed for one of those examinations for reasons the student is responsible for.
• In this case, exmatriculation is effected “ex officio“, i.e. the university has to pronounce the exmatriculation - without further actions by the student.
• The exmatriculation is a consequence of definitely not passing and will be pronounced at the same time as the respective examination certificate is issued. It is in effect upon entry/ delivery.

2.4 Exmatriculation because of failure to renew registration in due time

• A student is to be exmatriculated if failing to renew registration in due time according to the terms in para. 9 of “Statutes governing Enrollment, Re-Enrollment, Leave of Absence and Dematriculation“ of Technische Universität München.
• The exmatriculation will be pronounced “ex officio“ and will be in effect, at the earliest, at the end of the current semester.

3. Legal consequences

• Upon exmatriculation the student is no longer a member of the university and basically loses all rights and duties (connected to the student status).
• The student basically loses the right to partake in examinations (for exceptions see below).
• Important: this is not valid for examinations that are to be retaken, because exmatriculation does not affect the time limits prescribed for retaking exams.
• Moreover, examination regulations possibly may require the student to take an exam for which the student registered before exmatriculation.

4. Procedure

• The application for exmatriculation has to submitted to the admissions office or the administrative office “Weihenstephan“ of Technische Universität München by means of a form.
• The student ID needs to be included in the application.
• If the exmatriculation is effected by virtue of the law or “ex officio“ the student has to hand in her/ his student ID without delay upon request of the university.
• If exmatriculation is “ex officio“, the student receives a notification with instruction on right to appeal by Technische Universität München. In addition, she/ he receives a written confirmation of exmatriculation.
• In order to get the refund of your tuition fees please submit this form at the department Fees and Scholarships (beitragsmanagement@zv.tum.de).

Note: In order to get a refund of the tuition fees of € 500,-  for the winter semester 2011/12 an own initiated exmatriculation is necessary till November 18th, 2011.

Further details read here.

5. Contact

Admissions office of Technische Universität München
Arcisstraße 21
80333 München
Telephone: 089/289-22245

Weihenstephan:

Verwaltungsstelle Weihenstephan
Referat 81 - student affairs
Alte Akademie 1
85354 Freising
Telephone: 08161/71-5345

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REGISTRATION RENEWAL

Students wishing to continue studies at TUM need to do renew their registration in due time (deadlines are always stated in the student documents) at the beginning of each term.

The standard study contributions for studying at the Technische Universität München (TUM) are € 500,- per semester have to be paid with € 42,- for the student union. The whole amount has to be paid at the enrollment or during registration renewal.

The registration renewal deadline for the summer semester 2012 is February15th 2012. For firstsemester students the registration renewal deadline for the summer semester 2012 is March 15th 2012.

Please transfer the amount of € 542,- or € 42,- (if you got an exemption or are an exchange student) at maturity to our account indicated below.

From Inland

Remittee:	TU München
Bank Data:	Bayerische Landesbank München/ BLZ 700 500 00
Account:	390 11 903 15
Reason for Transfer:	matriculation number, name, semester S12

From Abroad

Remittee:	TU München
Bank Data:	Bayerische Landesbank München/ BLZ 700 500 00
Account:	390 11 903 15
Reason for Transfer:	matriculation number, name, semester S12
IBAN:	DE 45700500003901190315
BIC:	BYLADEMM

If you transfer the money from a foreign EU country please send us a copy of the account statement per mail ( financial support ) or fax ( +49 89 289 22809 ).

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The current Term Fees, comprising student union fees (amounting to € 42,-), are still payable on top of the general study contributions.

Undergraduates enrolled at the TUM for two parallel courses of study (dual degree program) are required to pay the study contributions once only. Students matriculated simultaneously at two universities, however, have to pay the contributions at both universities.

Students taking teacher training courses (LMU and TUM) pay one set of student contributions only (at the LMU or TUM) in accordance with the provisions set out below:

LMU = Teacher training for high schools/middle schools

LMU = Teacher training for primary schools/secondary modern or special schools

TUM = Teacher training for vocational schools

Students who have already paid their term fee to Ludwig-Maximilian-Universität München due to a double matriculation, need to show or send the respective account statement to: TU-München, Arcisstraße 21, 80333 München in due time for registration and stating the matriculation number of TU-München.

As soon as payment has been recorded by us, your registration renewal is done and your student documents for the next term will be mailed before the beginning of the next semester to the address you have given us.

 

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StudentCard

The StudentCard is the student’s identity card at TUM.

Functions

•  Student’s identity card (with photo)
•  Library identity card (bar code on the back)
•  Student services electronic payment card (e.g. for the refectory, cafeteria)
•  payment in refectories, canteens and nearly all cafeterias and espresso bars
•  payment for most beverage, snack and ice-cream vending machines
• deposit for bottles or dishes
• photocopying at TUM
Student services facilities at the Technical University of Munich must be involved in any case!
The StudentCard functions without contact, i.e. it only has to be held close to the reading device for reading, crediting and debiting.

Please note: Interference may occur if several cards with payment functions are located in the same purse!

• Admission identity card

Purchasing the StudentCard

• New students may pick up their StudentCard only after enrollment and receipt of their enrollment papers (download in TUMonline) from the SSZ Service Desk (Arcisstr. 21, room 0140). (-> Detailed information)
  
• What do you have to bring along?

An official photo identity card (e.g. identity card, passport)
If another person is to pick up your StudentCard he/she has to bring his/hern own identity card and an authorization. Please use this form.

• Advanced semester students who have not yet received a StudentCard may apply for one with a request form.
• The initially issued StudentCard is free of charge.
  
• Please check to make certain that the imprinted data is correct. Please report any errors to the Registrar’s Office.

Validation

Before you can use the StudentCard for the first time you must validate it at one of the stations made available.

• Validation is required

• following successful enrollment
• and after every (successful) renewal of matriculation
• Validation deletes the information strip (TRW strip) on the front of the card and reprints it with the current validity date. The new validity date is also replaced in the chip.

PLEASE NOTE: Extension of the validity date is not possible as long as there has been no renewal of matriculation, i.e. the TUM has not received the semester fees.

• Validation procedure:

1. Insert the card into the slot of the validation printer as shown on the display. The display of the validating device indicates the direction in which you have to insert the card. If you accidentally insert the card in the wrong direction, then simply wait until the machine completely releases your card again.

2. During the write operation your StudentCard is drawn in twice by the system. It is imperative that you wait until this operation has been completed and do not try to pull the card out of the machine by force!

3. Please remove the card only after the audio signal.

• Validation Station Locations:
• TUM Main Campus
You can find two validating stations on the ground floor installed on the left and right of the staircase to the library at the university’s main campus, located at Arcis Strasse 21 in 80333 Munich.
• Garching Campus
At the Garching Campus you can find two validating stations near the entrance to the Mechanical Engineering Department, behind a column next to the lockers on the left. You can find two other stations near the entrance to the Computer Science Department in a wall recess on the left (past the cafeteria and the toilets).
• Olympiapark Campus
At the Olympiapark Campus you can find a validating station across from the Cafeteria next to the "Geräteausgabe".
• Weihenstephan Science Center
The station in Weihenstephan is installed in the staircase near the post office.

Upgrades 

The StudentCard can be recharged on a Student Services card charger.

• In the entrance hall of the refectory located at Arcis Strasse 17 you can find an EC card charger where you can transfer amounts to your payment card by using your Eurocheque or EC card.
• Additional cash chargers are available in all of the refectories and cafeterias operated by Student Services within the area of the Technical University of Munich as well as at the increasingly number of touch vending machines (combination of hot beverage dispenser and snack vendor).
The StudentCard can be upgraded with 5 €,10 €, 20 € and 50 € cash notes.



Safekeeping 

We recommend that you treat your StudentCard with care in order to ensure that you will be able to use the StudentCard for a long time.

Thus you should avoid:
• bending the StudentCard (contact wear and antenna breakage) slight continuous curvature (problems with printing the data on the TRW strip during validation)
• chemical influences (e.g. washing or contact with other liquids) 
• high temperatures 
• heavy soiling of the Studentcard
• storage near an EC card
In order to protect the StudentCard against damage, you should keep it in a protective plastic cover.
You can usually get such protective plastic covers from your bank free of charge.

Loss and Theft

In order to prevent misuse of your card (e.g. in libraries), please report loss or theft of your StudentCard to the Registrar’s Office immediately and have the library number deactivated in one of the libraries.

PLEASE NOTE: The Registrar’s Office does not notify the library about losses or theft!

If the StudentCard is reissued, a new library number will be assigned by the Registrar’s Office and then communicated to the library.

• Reissue in Case of Loss and/or Negligent Damage:

A fee in the amount of 30 € will be charged in the case of loss and/or negligent damage of the StudentCard.

During the business hours of the cashier's office (Room 1157): Monday, Wednesday and Friday from 9:00 a.m. to 12 noon students are required to pay the fee due and submit the corresponding receipt to the Registrar’s Office.

Outside of the business hours of the cashier's office students are required to pay the fee directly to the Registrar’s Office.

• Reissue in the Case of Theft

In the event that the Studentcard is stolen it is imperative that you submit a police theft complaint in which the StudentCard is clearly indicated.

In this case reissue is free of charge.


Without a police theft complaint a fee in the amount of 30 € shall be due.

Please contact the Registrar’s Office if you have any additional questions concerning the StudentCard.

contact: immatrikulationsamt@zv.tum.de